Privacy Policy

Version: 1.0
Effective Date: July 2026

1. Introduction

Seismic Recruitment Limited ("Seismic", "we", "us" or "our") is committed to protecting and respecting your privacy.

This Privacy Policy explains how we collect, use, store, share and protect personal information relating to candidates, workers, clients, prospective clients, suppliers, employees, website users and other individuals with whom we interact.

We process personal data in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018 and other applicable data protection legislation.

2. Who We Are

Seismic Limited
The Mercury Hub, 2 Linden Road, Clevedon, BS21 7SN
01275 867400
recruit@seismicgroup.co.uk

For any questions regarding this Privacy Policy or our handling of personal data, please contact the above.

3. Individuals Covered by This Policy

This Privacy Policy applies to:

Job applicants and candidates
Temporary workers and contractors
Employees
Client contacts
Prospective client contacts
Supplier contacts
Website visitors
Referees
Emergency contacts
Individuals who contact us by telephone, email or other means

4. Personal Information We Collect

Candidate and Worker Information

We may collect:

Name
Address
Telephone number
Email address
Date of birth
Nationality
Right to work documentation
Curriculum Vitae (CV)
Employment history
Education and qualifications
Skills and experience
Professional memberships
References
Interview notes
Employment preferences
Availability information
Salary and rate expectations
Bank account details
National Insurance number
Payroll and pension information
Photographs where voluntarily provided
Information relating to reasonable adjustments during recruitment

Employee Information

Employment records
Attendance records
Performance information
Training records
Payroll and benefits information
Emergency contact details
Health information where required for employment purposes

Client Information

Names of client representatives
Job titles
Business contact details
Business correspondence
Vacancy and recruitment requirements
Contractual information

Supplier Information

Contact details
Business information
Contractual information
Billing and payment information
Bank account details

Website Information

We may collect limited technical information necessary for the operation and security of our website, including:

IP address
Browser type
Device information

We do not use our website to collect marketing analytics or behavioural tracking information.

5. Special Category Data

In limited circumstances we may process special category personal data where permitted by law and necessary for recruitment, employment or legal compliance purposes.

This may include information relating to:

Physical or mental health conditions
Disabilities
Equality and diversity monitoring
Criminal conviction information where legally required and permitted

6. How We Collect Personal Information

Directly From You

Apply for a role
Submit a CV
Register with us
Attend interviews
Contact us
Enter into a contract with us
Provide payroll or compliance documentation
Use our recruitment services

From Third Parties

Job boards
Professional networking platforms
Referees
Clients
Background screening providers
Identity verification providers
Payroll providers
Publicly available sources

Automatically

We may collect limited technical information necessary to ensure the proper operation, security and functionality of our website.

7. How We Use Your Personal Information

Matching candidates to vacancies
Assessing suitability for positions
Introducing candidates to clients
Arranging interviews
Managing recruitment processes
Managing placements and assignments
Payroll administration
Pension administration
Compliance management
Business administration
Client and supplier relationship management
Providing information about our services
Meeting legal and regulatory obligations

8. Lawful Bases for Processing

We process personal information under one or more of the following lawful bases:

Contract
Legal Obligation
Legitimate Interests
Consent (where required)

9. Disclosure of Personal Information

We may share personal information with:

Clients
Payroll providers
Pension providers
IT service providers
Cloud service providers
Background screening providers
Professional advisers
Government and regulatory authorities where required by law

We do not sell personal information to third parties.

10. International Transfers

Where personal information is transferred outside the United Kingdom, we will ensure appropriate safeguards are implemented in accordance with UK data protection legislation.

11. Data Security

We take appropriate technical and organisational measures to protect personal information from unauthorised access, accidental loss, destruction, damage or disclosure.

12. Data Retention

We retain personal information only for as long as necessary to fulfil the purposes for which it was collected and to comply with legal obligations.

Candidate records: up to 24 months after meaningful engagement
Worker records: generally six years after engagement ends
Employee records: generally six years after employment ends
Payroll and tax records: generally six years plus the current financial year
Client and supplier records: generally six years after the business relationship ends

13. Your Rights

You may have the right to:

Access your personal information
Correct inaccurate information
Request deletion of personal information
Restrict processing
Object to processing
Request data portability
Withdraw consent where applicable
Object to direct marketing

14. Automated Decision-Making

Seismic does not generally make decisions that have a solely automated legal or similarly significant effect on individuals.

15. Cookies

Our website uses only essential cookies that are necessary for the operation, security and functionality of the website.

These cookies do not track visitors for marketing purposes or collect information for advertising or behavioural profiling.

You can configure your browser settings to block or delete cookies, although doing so may affect website functionality.

16. Third-Party Websites

Our website may contain links to third-party websites. We are not responsible for the privacy practices, content or security of those websites.

17. Complaints

If you have concerns regarding how we process your personal information, please contact us first.

You also have the right to lodge a complaint with the Information Commissioner's Office (ICO):

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
https://www.ico.org.ukwww.ico.org.uk

18. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in legal requirements, regulatory guidance or business operations. The latest version will always be available on our website.